1. Who is responsible for the handling of your data?
1.1. DORDA Rechtsanwälte GmbH, Universitätsring 10, 1010 Vienna, Phone: +43 533479500, E-Mail Address: office@dorda.at ("DORDA", "we", "us") is responsible for adequately protecting your personal data. DORDA therefore complies with all legal regulations concerning the protection, lawful handling and confidentiality of personal data and data security.
1.2. We process your personal data in accordance with the General Data Protection Regulation (GDPR), the Austrian Data Protection Act ("Datenschutzgesetz" - DSG), the special provisions of the Austrian Lawyers' Code ("Rechtsanwaltsordnung" - RAO), the Labour Constitution Act ("Arbeitsverfassungsgesetz" - ArbVG) and all other applicable laws.
1.3. You are welcome to contact our data protection officer at nino.tlapak@dorda.at.
2. What is DORDA's interest in your data and for what reason and for what purpose may DORDA process it?
2.1. Your applicant data, which you provide to us within during your application, will be processed by DORDA for the evaluation and allocation of your application as well as for comparison with vacancies within the framework of the implementation of pre-contractual measures pursuant to Art 6 para 1 lit b GDPR.
2.2. In addition, processing shall also be carried out in the interest of DORDA pursuant to Art 6 para 1 lit f GDPR for keeping records in the event that an employment relationship is not established.
2.3. Fulfilment of legal obligations: DORDA has legal obligations, e.g. obligations under the Equal Treatment Act ("Gleichbehandlungsgesetz" – GlBG), as well as tax or company law requirements. To fulfil these, we process your personal data in accordance with Art 6 para 1 lit c GDPR exclusively to the extent required by the respective law.
2.4. Consent: We will obtain your consent in accordance with Art 6 para 1 lit b GDPR, unless there are any of the justifications described in points 2.1 to 2.3 above. This is especially the case if we want to keep your data in evidence for a longer period of time.
2.5. Before DORDA processes your data for purposes other than those described in this document, we will inform you separately.
3. To whom may your data be passed on or from whom do we receive it?
3.1. Personnel service provider: If the application for a position at DORDA is made via a personnel service provider (e.g. headhunter or career portals), the personnel service provider collects your personal data and forwards it to us for evaluation of your application. We also inform the personnel service provider when and if there is an employment.
3.2. External service providers: We comply with legal and contractual obligations. For this purpose, we work together with external service providers (processors) and transmit your personal data to them to the extent necessary for the provision of the service. Our processors are in particular:
- Software and service provider (provision of IT applications) for e-mail, as well as for administrative tasks. Furthermore for the provision and maintenance of special recruiting platforms;
- Data centers, IT operations and hosting;
- Scan and print service provider;
- Security service providers within the framework of the protection of physical security and data security;
- IT service provider and IT support.
3.3. Courts and authorities: There are also legal obligations which DORDA can fulfil if we transfer your personal data to the authorities or courts to the extent necessary, only.
4. How long is your data stored?
4.1. As soon as DORDA no longer needs your personal data for the purposes described above, we shall delete them unless further legal retention periods apply.
4.2. In the event of an employment relationship being established, we shall store your data for the duration of your employment and delete it after termination of your employment after expiry of the legal storage obligations.
4.3. If an employment relationship is not established, your data will be stored for (i) seven months for potential claims based on GlBG as well as (ii) further five months based on legitimate interests for keeping records and then deleted (after one year in total). A longer retention only applies if you have given us a separate consent for this.
5. What rights do you have?
5.1. If you want, we can provide you at any time with information about all of your personal data that we process. In addition, in some cases you also have the right to data portability and therefore the disclosure of your personal data in a structured, common and machine-readable format.
5.2. Under certain circumstances you may request that your personal data be restricted when processing, corrected or deleted.
5.3. In some of the cases mentioned above, DORDA is entitled to process your personal data based on your consent. You can revoke your consent at any time without stating reasons with effect for the future, until then we will process your data lawfully.
5.4. You want to complain? In this case, you can contact the data protection officer mentioned under point 1.3. In addition, you have the possibility to lodge a complaint at the Austrian Data Protection Authority: Österreichische Datenschutzbehörde, Barichgasse 40-42, 1030 Vienna.
If we process your data in the interest of DORDA or a third party, you also have the right to object at any time if reasons arise from your particular situation.